>>304052798
The jp community has a scheduling calendar that they use to coordinate planned events to ensure little to no overlaps. It's pretty loaded, jps really love their events.

https://sites.google.com/view/vrchat-event
https://booth.pm/ja/items/1223535
Even has a placeable event calendar on worlds so it gets updated and you can look at it easily.

Really is just a first come first serve basis for ours too. Got to announce the scheduled event earlier so people can talk with each other.